layout: post title: “Buy Back Time on Your Calendar: Automate These 5 Things Today” date: 2025-06-06 00:00:00 -0600 categories: [“Posts”]
Time Back on Your Calendar: Automate These 5 Things Today
Running a startup while funding it and trying to get it to grow is way worse that fixing a plane while flying it.
If your day disappears before you’ve even hit your stride, it’s time to delegate—not to people, but to automation.
Here are 5 simple but powerful automations that I use to reclaim hours each week so that I can keep my mental sanity:
🧾 Invoicing & Payment Reminders Set it and forget it. Get paid on time, no more chasing clients. I use Paypal, Stripe, and Mercury.
📅 Meeting Scheduling Ditch email ping-pong. I use Calendly to handle this instantly. Let people decide when they want to meet, based on your calendar.
💬 Meeting Summaries Besides all the things I need to manage, I am also a middle age guy with too many balls in the air. I use Fathom to get clear actionable items after each meeting.
📈 Progress Reports & Dashboards I use a Kanban board to keep track of everything that I need to work on and its status. I auto-generate weekly snapshots to keep everyone in the loop—without manual effort. This puts the direction where we are going in autopilot, allowing us to grow.
👋 Employee Onboarding Templates, videos, and scheduled welcome emails = scalable, smooth onboarding. We use Lupo to build our own videos. Can’t make it easier than this.
Start with just one of these and give your future self a gift: more time to focus on what truly matters.
I’m Xavier, helping organizations turn knowledge into impact through AI and video. Reach me here: xaviermorera.com/contact
#Automation #Productivity #TimeManagement #WorkSmarter #Efficiency #Leadership #DigitalTools #BusinessAutomation #RemoteWork #ScalingUp